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Photography Policy

Mudeford Phoenix need and welcome publicity. Players' photographs add colour, life and interest to articles promoting Phoenix activities and initiatives, they also help parents and the local community identify and celebrate Phoenix’s achievements. However, photographs must be used in a responsible way. We need to respect children’s and parents’ rights of privacy and be aware of potential child protection issues. At Mudeford Phoenix every reasonable effort will be made to minimise risk by following the guidelines detailed in this document and by securing parental consent for the use of photographs. This policy applies to the use of photographs in Phoenix publicity materials, on its website and in the press. This policy reflects the consensus of opinion of the committee and volunteers. Its implementation is the responsibility of all committee members and volunteers . Parents and visitors will be made aware of this policy.

Child Protection
There may be a risk when individual players can be identified in photographs. For that reason the committee of Mudeford Phoenix have developed this policy to make every effort to minimise risk. In the event of the possible inappropriate use of children’s photographs our Child welfare officer will be informed.

General Data Protection Regulation 2018
Photographs and video images of all players and volunteers are classed as personal data under the terms of the GDPR 2018. Therefore, using such images for Mudeford Phoenix publicity purposes requires the consent of either the individual concerned or in the case of players under 16, their legal guardians. Mudeford Phoenix will not display images of players on websites, in publications or in a public place without such consent. The definition of a public place includes areas where visitors to Mudeford Phoenix have access. Where photographs are taken at an event attended by large crowds, this is regarded as a public area so it is not necessary to get permission of everyone in a crowd shot. The Data Protection Act does not apply to photographs or films taken for personal use by family and friends.

Appropriate Use of Images in Phoenix Publicity Materials
The committee will:
Secure parental consent for the use of player’s photographs;
Ensure that images are used only by those authorised to do so;
Ensure that electronic images are stored on a secure network to which members of the public have no access;
Not use an image of any child who is subject to a court order;
Not use photographs of children, players or volunteers who have left Mudeford Phoenix, without obtaining their consent;
Ensure that children are appropriately dressed – a minimum of a vest/shirt and shorts.
Mudeford Phoenix Girls' and Ladies' Football Club Policy for the Safe Use of Players' Photographs

Mudeford Phoenix Website
The advice for using photographs on a website is no different from their use in any other kind of publication or publicity material. However, the committee and volunteers are aware of the potential risk of inappropriate use of images because of the lack of control over who might see the image. Mudeford Phoenix will seek the consent of parents regarding the use of images on the Internet. Player's names will not be linked to photographs published on the Phoenix website.

The Press
The use of photographs in newspapers and magazines is already subject to strict guidelines. The Press Complaints Commission’s Code of Practice states that: Journalists must not interview or photograph a child under the age of 16 in the absence of or without the consent of a parent or other adult who is responsible for the children.

Players must not be approached or photographed while at Mudeford Phoenix without permission. There is no breach of the Data Protection Act 1998 in passing on a child’s name to a journalist as long as parental consent has been secured. Mudeford Phoenix will provide names of children to accompany photographs published in newspapers and magazines only where the parent or guardian has provided their consent.

It is not unusual for parents to take photographs of their child at Phoenix Matches. Any objections to this should be addressed to the committee.
Photographers involved with the gathering of images at matches for publication must get consent from the opposition before they may take any photographs.
Where a commercial photographer is used, Mudeford Phoenix will follow the NSPCC guidelines which are as follows:
A member of the Phoenix committee should provide a clear directions about what is considered appropriate in terms of content and behaviour;
A member of the Phoenix committee should ensure the photographer has identification which must be worn at all times;
A member of the Phoenix committee should let parents and children (including the opposition)know that a photographer will be in attendance at a match and ensure they consent to both the taking and publication of photographs;
The photographer will not be allow unsupervised access to players .

Videoing of matches
The videoing of matches is a useful tool for advertising the club and for use in coaching, also sports A-level students are required to video their performances for their courses.
Videoing of matches will need consent from the opposition before it is allowed.

If player's , parent's or any other person have any concerns about inappropriate or intrusive photography, they should report them to our Child welfare officer who would report them in the same manner as any other child protection concern. Any objections to this policy should be
addressed to the Mudeford Phoenix committee.

Parental Consent
Mudeford Phoenix will seek the consent of parents / guardians regarding the use of photographs of their child prior to the commencement of each season.

Our policy and practice will be reviewed by committee at the management meeting prior to the start of the season.

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